Free Meeting Scheduler

A meeting scheduler is software that facilitates a group of individuals scheduling a meeting easily and quickly. Rather than having back-and-forth conversations to find a time that works, a meeting scheduler is a link your team can send to one or more individuals, allowing them to see available times for the person or group they are trying to book with.

Meeting schedulers often integrate with both the scheduler and the invitee’s calendar, so the users don’t even need to leave the meeting scheduler window to see availability.

HubSpot’s free meeting scheduler offers a direct integration with HubSpot's Smart CRM tools, email marketing, and sales leads software. Anywhere your team is sending emails, DMs, or messages, HubSpot's meeting scheduler is available — sign up here.

Popular features of HubSpot’s free meeting scheduler include:

• Embeddable calendar widget that you can include on external site pages
• Direct links that make it easy to share via email or messaging
• Integration with Gmail, G Suite, and Outlook or Office 365 for Windows
• Automated sequences to trigger emails as soon as someone schedules a meeting
• Group meeting links to facilitate larger group meetings with ease

Setting up a calendar booking link is easy. First, create your free HubSpot account. Then connect your Office 365, Gmail, or Exchange calendar to the meetings tool. Navigate to Sales > Meetings in the HubSpot app to create a custom scheduling page.

After you've set up your scheduling page, the meetings tool will automatically populate your availability based on your connected calendar. Start using your meeting scheduling link by embedding it in your website, integrating it into your live chat widget, or sharing it in sales emails.

HubSpot’s meeting scheduler is part of Sales Hub, and you can get started with it for free. If you’re looking for more advanced features, including the AI meeting assistant, check out Professional and Enterprise editions of Sales Hub.

HubSpot’s meeting scheduler is easy to set up. Simply associate your calendar, and you’ll be good to go.

Yes, customize the meeting length, and you can have multiple meeting lengths. You can also set your desired bookable time range in your meetings link settings so meetings can only be booked during certain times.

When someone visits your meeting link, the available times on the link will appear in their unique time zone.

When you set up the meetings tool, you connect your calendar to HubSpot. When a prospect is on your meetings page, they'll see all open slots on your calendar that are marked as free. If you have events on your calendar that are set to busy, they will not show as a bookable time.

HubSpot's meetings scheduler works seamlessly with Google Workspace, Outlook, and Office 365 for Windows.

Connect with your Google Calendar or Office 365 Calendar to automatically sync availability, and put the power to book meetings in the hands of your prospects.